Streamline Procurement

E-PROCUREMENT

The Intenda Solution Suite (ISS) is an end-to-end, fully integrated software solution that can interface with existing ERP systems or other software investments in your enterprise.

Developed on state-of-the-art technology, ISS offers a compelling inbound management spend solution, as has been proven repeatedly by our global client base.

The suite comprises a set of modules that can operate in standalone mode or as a collective solution. Modules include Supplier Self Service; Supplier Management; Quotations; Request for Sourcing; RFx; Contract Management; and Purchase Management. Each module is unique in its offering.

Supplier Self Service

ISS enables self-registration and self maintenance of supplier data in a secure environment.  

It thus comprises a true business-to-business facilitation portal, specifically designed for the global Spend Management market. Its main aim is to bring buyer and supplier communities together via a single system, providing authentication, secure access and encrypted electronic data capture. The solution / service has been developed to cater for all electronic options of access and interaction with electronic Supplier Registration, Questionnaires, Supplier Bids & Quotations and Supplier Contract Management functions (Amendments online) and Supply Purchase Order Management. This is facilitated without compromising standard non-electronic communication mediums (paper, fax, delivery, etc.)

Supplier MANAGEMENT

The Supplier Management module consists of a combination of activities. The total solution deployed depends on the customer-specific process requirements and configuration. 

Supplier Management functions include Online / Offline Questionnaires, Supplier Self Service (Registration & Updates), and Supplier Database Detail Maintenance features. Automated reminder alerts can be set for strategic objectives such as Tax Clearance Certificate expiry etc.

QUOTATIONS

The Quotation module automates the entire quotation process, from end user request, through procurement’s request for quotations, to the evaluation process.

This module is used for the typical 3 quote or daily procurement function, where non-complex bidding is involved.

REQUEST FOR SOURCING

The Request for Sourcing capability addresses the process of end users electronically capturing requests, in a structured manner.  

Once captured, requests are available to the Sourcing / Procurement function, where they can simply be converted into Quotations or Tenders / Bids for completion of the process. 

RFX

The RFx module automates the request process, from end user requisitions, through the build, issue and evaluate phases, ending with a formal approved contract or pro-forma Purchase Order. 

The module supports the creation of any request type, including requests for quotations, bids, tenders or services. Based on the request type, the relevant business process and logic are followed to deliver the desired result. Key features of this module includes scenario analysis, copy of previous bids / existing contracts as well as panel scoring.

 

CONTRACT MANAGEMENT

The Contract Management module addresses the automation and management of the Contract Lifecycle Management, from compliance down to line item level. 

This includes salient contract management elements such as: 

  • Indices
  • Rates of Exchange
  • Terms & Conditions
  • Cost Breakdowns
  • Reminders and proactive notifications
  • Centralisation of all source documents

PURCHASE MANAGEMENT

The Purchase Management module allows end users to create electronic baskets from existing Contracts or awarded Quotations, enabling the complete buy side transaction of the selected goods or services. 

Automation facilitates the final reach, after approval, to the Supplier electronically, with a full supplier order management function available. On delivery, the Goods Received Note (GRN) process can be completed by the end user, invoice matched (three-way matching), and then the transaction can be released and interfaced to the payment process of the customer. ISS enables users to procure directly from pre-negotiated pricing as well as reconciliation of goods received to purchase order (partial receipting).

 

MANAGEMENT REPORTS

Management Reports serve as an underlying base to the complete Intenda Solution Suite, adding value to existing reports embedded in the application’s various modules. 

A variety of standard reports is available within the system (screen based), as output from the system (paper based), or as additional reporting via the reporting tools available as part of the solution. Since the system is based on an open platform database, report writer tools can be utilised to create additional customised reports (which can either be built by the customer or by Intenda).

 

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